Security and privacy

How to Password Protect a quote PDF

Updated 2026-09-17 · 2 min read

The usual reason to password protect a quote PDF is a price or validity date that moved between drafting and sending.

PDF security has two separate parts: the password needed to open the file, and the permissions controlling what can be done once it is open.

PDFfont edits PDF text in the document's own embedded font — no white cover boxes.

Steps to password protect a quote PDF

Open the document and go to the security settings.

Set an open password — this encrypts the contents with AES-256.

Choose permissions: allow or disallow printing, copying and further editing.

Export, and send the password through a different channel from the file itself.

With this kind of document, quotes usually repeat totals in more than one place — update all of them.

One caution worth stating plainly: re-check the VAT or tax line after any figure change.

Encryption is genuine protection; permissions are an instruction that well-behaved readers respect. Do not rely on permissions alone.

Yes, if you can open the file with it.

Yes, the reader prompts for the password.

Yes. The editor runs in mobile Safari and Chrome, with touch-sized controls and a share sheet for saving the finished file.

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